A flexible group identity without held inventory.
Travelers book individually through an approved path while a group code or tracking method connects eligible reservations to the shared trip.
Is this the right group model?
Choose this model when flexibility matters more than guaranteed rooms, cabins, or pricing and each traveler can complete their own reservation.
Flexible, independently booked groups
- Hosted trips with open enrollment
- Clubs and social organizations
- Friends traveling on flexible schedules
- Groups without inventory commitments
A coordinated guest experience
- Approved booking path and group code
- A shared information and update page
- Trip reminders and traveler support
- Tracking for eligible reservations
Know the commitment
Prices and availability can change until each traveler completes a booking. Promo-code groups must never be presented as if inventory or rates are being held.
What Team Vacay manages with you
Group setup
- Approved supplier booking path
- Group code or tracking rules
- Eligibility and booking instructions
- Shared deadlines and travel information
- Support and escalation process
Guest journey
- One trusted event page
- Plain-language booking instructions
- Invoices, payments, and deadlines tied to the trip
- Portal notices and backup email
- Travel documents and destination updates
- Help from the assigned Team Vacay professional
Your group can move forward in four steps
Share the plan
Tell us the destination, dates, group size, budget, and purpose.
Review the terms
We explain inventory, pricing, deposits, deadlines, and responsibilities.
Approve the launch
You review the guest page and booking path before it goes public.
Invite the group
Travelers book through the correct path and receive organized updates.
A lighter structure for flexible groups
Before you start
Does a promo code hold rooms or prices?
No. Unless the supplier explicitly states otherwise, availability and prices remain live until each traveler completes their booking.
Will every traveler have their own information?
Yes. Each traveler sees only the booking, invoices, payments, messages, and documents connected to their account or linked trip.
Can I talk with Team Vacay before committing?
Yes. Start the group request and tell us what you are considering. We will help you understand the right structure before launch.
Want a shared group without a room-block contract?
Tell us what you are promoting and how travelers will book. We will confirm whether a promo-code model is appropriate.