One room block. One clear guest experience.
Designed for destination weddings, corporate retreats, reunions, celebrations, and groups that need managed hotel or resort inventory.
Is this the right group model?
Choose this model when rooms need to be held under negotiated supplier terms and the group needs shared deadlines and coordination.
Groups that need a room block
- Destination weddings
- Corporate and incentive travel
- Family reunions
- Milestone celebrations
A coordinated guest experience
- Room categories and contracted inventory
- Deposits and payment schedules
- Room-release and name deadlines
- Transfers, roommates, and event details
Know the commitment
Some hotel and resort contracts include attrition, minimum pickup, release dates, or financial commitments. Team Vacay reviews the agreement and keeps expectations visible.
What Team Vacay manages with you
Group setup
- Supplier agreement and room categories
- Room block and inventory limits
- Deposits and final-payment dates
- Attrition, cancellation, and release rules
- Guest list and group-leader reporting
Guest journey
- One trusted event page
- Plain-language booking instructions
- Invoices, payments, and deadlines tied to the trip
- Portal notices and backup email
- Travel documents and destination updates
- Help from the assigned Team Vacay professional
Your group can move forward in four steps
Share the plan
Tell us the destination, dates, group size, budget, and purpose.
Review the terms
We explain inventory, pricing, deposits, deadlines, and responsibilities.
Approve the launch
You review the guest page and booking path before it goes public.
Invite the group
Travelers book through the correct path and receive organized updates.
Stay together without losing track of the details
Before you start
What happens to rooms the group does not use?
The supplier contract controls unused inventory and release dates. We explain any attrition or financial commitment before the page launches.
Will every traveler have their own information?
Yes. Each traveler sees only the booking, invoices, payments, messages, and documents connected to their account or linked trip.
Can I talk with Team Vacay before committing?
Yes. Start the group request and tell us what you are considering. We will help you understand the right structure before launch.
Planning a wedding, retreat, or resort takeover?
Tell us the destination, dates, room estimate, and event purpose. We will help you review the right room-block structure.